QUALIFIED ELECTRONIC SEAL for corporate entities

Qualified Electronic Seal
allows you to log in to the KSeF platform
without waiting for the ZAW-FA form to be processed.

A qualified electronic seal is an advanced tool used not only to confirm the authenticity of electronic documents and protect them against unauthorized modifications, but also to authorize companies in the National e-Invoicing System (KSeF). It works immediately after issuance, without the need to wait for verification by the Tax Office.

• ✓ The qualified electronic seal uses the Tax Identification Number (NIP) or the National Court Register number (KRS) for authorization. Thanks to this, it can be issued to a legal entity.
• ✓ The qualified seal enables you to apply for a KSeF certificate in such a way that the entity’s NIP number, instead of the representative’s PESEL, is ultimately included on KSeF invoices.
• ✓ Individuals using the seal do not disclose their identity, as the seal on documents contains only the entity’s NIP or KRS.
• ✓ The qualified seal can be provided on:
  • - a physical device – you hand over the device within the company to authorized persons in accordance with internal regulations (e.g. the chief accountant or the IT department manager),
  • - an online solution – you grant access to selected persons by entering their details in the panel, such as email address and phone number. Each authorized person installs a mobile application used for the second authentication factor.
• The seal is issued based on:
  • - an application signed with a qualified electronic signature by a natural person representing the legal entity, or
  • - video verification, or
  • - a direct meeting with our identity verifier.
• The qualified seal can be used to sign the .csr request for issuing a KSeF certificate.

Qualified electronic seal is an advanced tool used to authenticate electronic documents and protect them from unauthorized modifications. It functions similarly to a traditional seal used on paper documents but is fully electronic and carries the same legal validity.

A qualified electronic seal is generated using a qualified seal certificate. This certificate, based on cryptographic technology, is assigned to a specific company or organization. The qualified electronic seal acts as a digital mark that attests to the authenticity of an electronic document and ensures the integrity of its content.

The key features and applications of a qualified electronic seal are:

1. Authenticity: The qualified electronic seal confirms the authenticity of a document, providing information about its origin and its unchanged state since the seal was applied. This gives recipients of the document confidence that it was issued by an authorized entity and has not undergone any unauthorized alterations.

2. Integrity: The qualified electronic seal protects the integrity of a document, preventing manipulation or forgery. If the document is altered after the seal is applied, its verification will fail, indicating a breach of document integrity.

3. Legal validity: The qualified electronic seal carries the same legal value as a traditional paper seal. It is recognized by public administration authorities, courts, and other institutions as evidence in legal and administrative proceedings.

4. Security: The qualified electronic seal is based on advanced cryptographic technologies, ensuring a high level of security. It safeguards the document against unauthorized access and manipulation.